Office Administrator Apprentice

Supporting the company Executive Assistant with:

• Health and safety as well as fire safety and first aid within the office
• Maintain and update office risk assessments
• Deliver Health & Safety site inductions to new employees and distribute refresher training to current employees
• Ensure all building facilities are working correctly and efficiently, e.g. air conditioning and security systems and arrange for annual servicing
• Manage waste removal
• Record and manage all building utilities
• Contact the landlord regarding building maintenance. Improvements and issue
• Monitor stock and order supplies for the business (stationery, drinks, cleaning materials etc.)
• Record office expenditure and assist the EA in managing the office budget
• Coordinate meeting room bookings, facilitate meeting room set up, order refreshments and food & clearing after meetings
• Greet visitors upon arrival
• Maintain the condition of the office and arrange for necessary repairs
• Sort and distribute incoming mail
• Coordinate internal and external company events
• Tasks set by the senior management team
• Updating and testing of the Business Continuity Plan
• Producing and updating of department SOPs/Supporting other departments with SOP upload onto Entropy

Supporting the Head of HR and other departments with:

• Maintaining workplace accreditations, ISO certifications, and sustainability certifications
• Carrying out internal audits to ensure departments follow standard operating procedures - this is in line with our accreditations for ISO14001, ISO9001 and ISO27001 (environmental, quality and security)
• Assisting Tender team and sales teams with tender submission information
• Carbon impact reporting
• Environmental Health & Safety compliance audits
• General business admin
• Cover for annual leave and sickness within other departments when fully trained (Finance, Client Services, Service Delivery, Commercial)

Business Administrator Level 3.

This is a blended delivery model.

Predominantly, your programme is delivered in your place of work, during working hours. You will have regular meetings with your training specialist and attend monthly online tutorials.

There is a requirement to attend monthly masterclasses. These have been designed to help apprentices to share experiences and working practices and to achieve stronger outcomes on assignments and projects. These masterclasses are held in a venue in central Mansfield.

Upon completion of your apprenticeship further training may be available to you to help further your career.