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Assistant Training Coordinator – Administration Apprentice - J3486

We are looking for an Assistant Training Coordinator Apprentice to join our host Administration and HR department. This is a fantastic opportunity to gain hands-on experience supporting training programmes while working towards a recognised Level 3 Business Administration qualification.

  • What will the apprentice be doing?

    This is an exciting opportunity to join Xylem Water Solutions as an Assistant Training Coordinator Apprentice. Working alongside experienced professionals, you'll support the Business & HR team while developing the knowledge, skills & behaviours needed for a rewarding career. No two days are the same, & you'll gain hands-on experience across business administration, training coordination & office support in a friendly & supportive environment.

    As an Assistant Training Coordinator Apprentice, you'll support both the Business & HR teams with a wide range of administrative & training activities.

    Your duties will include:

    • Supporting diary management, calendars, appointments & meetings
    • Organising travel, accommodation & itineraries
    • Preparing reports, presentations & meeting documentation
    • Taking meeting notes & following up on agreed actions
    • Coordinating business events, meetings & activities
    • Handling confidential information professionally
    • Processing invoices, expenses & general business admin
    • Liaising with colleagues, customers, training providers & other stakeholders
    • Providing reception cover when required

    You'll also play an important role in supporting the company's learning & development activities by:

    • Coordinating training sessions, workshops & learning events
    • Booking venues, arranging equipment & organising training logistics
    • Maintaining accurate training records & updating the Learning Management System (LMS)
    • Sending training invitations, joining instructions & learning resources
    • Monitoring training completion & producing training reports
    • Supporting employee onboarding & induction programmes
    • Gathering learner feedback & helping to improve future training programmes

    Every day will provide new opportunities to develop your communication, organisation & administration skills while making a real contribution to the business.

    We're looking for someone who is:

    • Enthusiastic, positive & eager to learn
    • Well-organised with excellent time management skills
    • A confident communicator who enjoys working with people
    • Accurate, with excellent attention to detail
    • Able to prioritise tasks & manage a varied workload
    • Comfortable using Microsoft Office, including Word, Excel & Outlook
    • Interested in building a career in Business Administration, Human Resources or Learning & Development
    • Experience of using a Learning Management System (LMS) would be beneficial but isn't essential, as full training will be provided

    You'll benefit from:

    • Gaining valuable workplace experience while studying towards a nationally recognised apprenticeship
    • Learning from experienced professionals in a global organisation
    • Working in a supportive team that will invest in your development
    • Developing transferable skills that will support your future career
    • Being part of an innovative business committed to sustainability
    • Excellent opportunities for long-term career progression

    Throughout your apprenticeship you'll develop skills in:

    • Business Administration
    • Learning & Development support
    • Customer service
    • Organisation & planning
    • Professional communication
    • Digital systems & record management
    • Teamworking & stakeholder engagement

  • What training will the apprentice take and what qualification will the apprentice get at the end?

    The training will be delivered by West Notts College. They have mandatory attendance to 9 Master classes, which enhances the delivery, learning and experience for the apprentices and their employer. The rest of the delivery is conducted in the workplace and using the OneFile E portfolio.

    Business administrators develop key skills and behaviours to support their own progression towards management responsibilities. The business administrator is expected to deliver their responsibilities efficiently and with integrity – showing a positive attitude. The role involves demonstrating strong communication skills (both written and verbal) and adopting a proactive approach to developing skills. The business administrator is also expected to show initiative, managing priorities and own time, problem-solving skills, decision-making and the potential for people management responsibilities through mentoring or coaching others.

    During your advanced apprenticeship you will be mainly developing, implementing and maintaining administrative services for customers and clients.

  • What is the expected career progression after this apprenticeship?

    The administration role may be a gateway to further career opportunities.

  • Desired skills and personal qualities
    Communication skills, IT skills, Attention to detail, Organisation skills, Problem solving skills, Presentation skills, Administrative skills, Number skills, Analytical skills, Logical, Team working, Initiative, Non judgemental, Patience

  • Qualifications
    GCSE Maths and English (Grade Grades 4 to 9 (A* to C)) Essential

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